Hot work permits

Hot-work permits authorize welding, cutting, or other spark-producing work under OSHA 1910.252(a) and NFPA 51B. The permit issues only when every fire-prevention precaution is verified — otherwise the work is prohibited. This is a deliberately lightweight, standalone permit; if the job needs a full request → approve → activate lifecycle with conflict checks, the permits to work module offers a hot-work permit type too.

Issue a permit

1. Go to Hot work and use the New hot-work permit form.
2. Pick the site and location, describe the work, name the performer and the assigned fire watch, and set the Work date — hot work is day/shift-scoped, and the permit's authorization (and fire-watch window) runs out at the end of it.
3. Tick Designated hot-work area when the work is in an approved shop or bay built for it (1910.252(a)(1)(i)) — this is informational and doesn't change the precautions required.
4. Under Precautions verified, tick each one that's been confirmed — combustibles removed/protected within 35 ft, floors swept and wetted, openings/cracks covered, fire extinguisher available, sprinklers in service, fire watch assigned, equipment in good repair, and atmosphere tested safe.
5. Select Create permit. All eight precautions are required to issue. If any is missing, the permit is saved as a Draft — work is prohibited — and its status shows exactly what's still outstanding.

Verify precautions and issue

A Draft permit stays work-prohibited until the rest of the precautions are confirmed. Click Verify precautions… on the Draft, tick the remaining items, and Save — once every precaution is met the permit issues automatically (work authorized). This is the path to finish a permit you started before every condition was ready, rather than re-entering it.

Track and close out

• The list colors issued permits green and deficient (Draft) ones red; filter by Site to focus.
• The Work date column shows the day the permit authorizes work for.
• The fire-watch column shows the 30-minute fire watch required after the work stops (1910.252(a)(2)(iii)(D)).
• Click Close on an issued permit once the work and the fire watch are done.
• For a deficient permit, click CAPA to drive the fire-safety gap to closure; the row then links to that CAPA.
• Export permit log CSV downloads the permit log — when work was authorized, where, and whether precautions were met — from api/hot-work/log.csv.

What happens automatically

• A deficient permit (precautions unmet, so work is prohibited) escalates to the Safety Team — "Hot-work precautions unmet: (location)" — listing exactly which items are still missing, so a work-prohibited permit doesn't sit silently. Set who's emailed for that queue under notification routing.
• An Issued permit still open past its Work date escalates — "Hot-work permit open past its work date: (location)" — because the day/shift authorization and the post-work fire-watch window have passed. Close it, or issue a new permit if the work continues.

Tip: a permit that's missing precautions is a Draft by design — verify the remaining precautions to issue it, or fix the condition and start a fresh permit, rather than proceeding.

Related

• Permits to work — General request-approve-close permit lifecycle behind hot-work
• Fire extinguishers — Fire-prevention equipment required near hot work
• Permit board — Live wall of active hot-work and other permits
• Confined spaces — Adjacent entry permits with conflict checks