Free tools / Jurisdiction Finder
Where do I report this incident? Who's the regulator?
Multi-jurisdiction employers don't have one safety regulator — they have one per establishment. The same fatality reports to the OSHA Federal Area Office if the employee worked in Texas, to Cal/OSHA's nearest district office if California, to Nederlandse Arbeidsinspectie if Eindhoven, to HSE under RIDDOR if Manchester. Different reporting clocks (Federal 8h fatality; Cal/OSHA 8h regardless of outcome; NL immediate; UK RIDDOR depends on the injury category). Different forms (Form 300 / 300A / 301 federal; Cal/OSHA Form 5020; NL Ongevallenrapport; UK F2508 / F2508A). Get the wrong one + you've missed a reportable on the clock.
Why this matters
One employer, multiple regulators — and the clocks don't sync.
Federal OSHA's 1904.39 says: 8 hours to report a fatality; 24 hours to report an overnight hospitalisation, amputation, or loss-of-eye. That's the federal floor. State plans can be stricter — Cal/OSHA flattens everything to 8 hours regardless of severity. Public-sector employers in seven additional states (Connecticut, Illinois, Maine, Massachusetts, New Jersey, New York, the US Virgin Islands) report to their own public-only state plan even though private-sector employers in those states are federal.
Outside the US the rule landscape is entirely different. Netherlands' Arbowet artikel 9 requires immediate notification of fatal or serious work accidents to the Nederlandse Arbeidsinspectie. UK's RIDDOR 2013 has tiered timeframes by injury category (fatalities + specified injuries: report without delay + 10-day follow-up; over-7-day absences: 15 days; certain dangerous occurrences: report regardless of injury).
For a multi-state or multi-country employer, the same OSHA-recordable event lands at a different regulator depending on the establishment's location. Get the regulator right + the form name right + the clock right + you're compliant; miss one + the next OSHA / HSE / NLA inspection finds it.
The landscape
38 regulators across 3 countries, in one tool.
United States
- OSHA Federal covers private-sector employers in the 28 states without their own plan, plus the maritime industry and federal civilian agencies.
- 22 state plans + 1 territory cover both private + public-sector employers under federally-approved equivalent programs: Alaska, Arizona, California, Hawaii, Indiana, Iowa, Kentucky, Maryland, Michigan, Minnesota, Nevada, New Mexico, North Carolina, Oregon, Puerto Rico, South Carolina, Tennessee, Utah, Vermont, Virginia, Washington, Wyoming.
- 7 public-sector-only plans cover state + local government employers only: Connecticut, Illinois, Maine, Massachusetts, New Jersey, New York, US Virgin Islands. Private employers in these states report to federal OSHA.
Netherlands
- Single national regulator: Nederlandse Arbeidsinspectie (NLA, formerly Inspectie SZW).
- Arbowet artikel 9 requires immediate notification of fatal or serious work accidents.
- Form: Ongevallenrapport (Accident Report).
- Postcode prefix routes to one of the NLA's district offices — geographic routing matters for in-person follow-up but not for the initial report submission.
United Kingdom
- Single national regulator: HSE (Health and Safety Executive).
- Tiered clocks under RIDDOR 2013: fatalities + specified injuries report without delay + 10 days; over-7-day absences within 15 days.
- Forms: F2508 (injury / disease / dangerous occurrence) + F2508A (occupational disease).
Common gotchas
Where EHS managers most often get the routing wrong.
Multi-state employer with a non-state-plan establishment
A California company with one establishment in Texas: the California sites report to Cal/OSHA on Cal/OSHA's clocks; the Texas establishment reports to OSHA Federal on the 1904.39 clocks. Separate regulators, separate forms, separate clocks. The corporate annual posting at the head office doesn't cover the Texas site's posting obligation.
Public-only state plan + a private-sector arm
A New York public hospital reports to NY PESH; the same hospital's privately-operated contracted clinic reports to federal OSHA. The status hinges on whether the employer of the affected person is a public entity, not on the work location.
Cal/OSHA's tighter clock
Federal 1904.39 says 24 hours for an overnight hospitalisation; Cal/OSHA says 8 hours regardless. A California employer that reports a hospitalisation on the federal 24-hour clock has missed the Cal/OSHA filing.
Cross-border employers + NL / UK posting parallel
A US-headquartered firm with a Dutch subsidiary doesn't have a single “EU regulator” — the Dutch incident reports to the Nederlandse Arbeidsinspectie under Arbowet 9; a parallel German incident would report to the Landesregierung (state-level Gewerbeaufsicht); the UK office under HSE / RIDDOR. SE's jurisdiction-pluggable model lets one tenant operate all of these simultaneously without a custom build per country.
Find your regulator + reporting clock for one specific establishment.
Pick the country, then the state or region. The walkthrough returns the regulator name, reporting clocks, required forms, and the canonical filing URL. The same regulator-resolution that SE runs for every customer's establishment determinations.
SE's compliance engine runs this resolution for every customer establishment with its jurisdiction code — with per-state-plan deviations applied, the per-jurisdiction form renderer wired in, and the 8 / 24-hour countdown timers running against the actual outcomes. The free tool above is the rule landscape on a single page.
More year-end math: OSHA Rate Calculator turns your recordable counts into TRIR + DART + the Form 300A summary you post on the wall. Chemical inventory: EPCRA Tier II checker tells you if you owe the annual filing.